Budget+Status

Please review the budget plan for the 2010-11 year. If the ELC decides to adjust the plan, please use the "Discussion" Tab to note the changes for Ed!

Meeting hosts, please note the budgeted amount for each quarterly meeting. When making preparations, pay local food vendors from local funds and then have your business office invoice Pierce College for reimbursement. If that is difficult to manage, the alternative is to have the food vendor invoice the ELC directly.

Invoices **with attached receipts** should be addressed to ELC Meeting Expenses, C/O Pierce College District - Edward Bachmann. 9401 Farwest Dr. SW, Lakewood, WA 98498-1999.


 * Winter 2012 Budget Report [[file:ELC-BudgetReport_YR-11-12_AsOf-1-24-2012.pdf]]**
 * Dues payments not received from Bellevue ($300), Big Bend ($150), Grays Harbor ($150), Seattle Central ($300), Shoreline ($150). South Seattle ($150) and Wenatchee Valley ($150), while Clover Park paid an extra $150), potentially leaving the budget short by $1,200.
 * We have not been invoice by SBCTC for Fall’s meeting and the budget had not expected it (we agreed it was okay if SBCTC needed to reimbursement).
 * There were equipment expenditures for a Webcam, wireless microphones and a mixer that are not yet included on the report ($375).
 * Winter’s meeting will exceeded the $1,200 projected amount. It is presently projected to be $3,873.84 due to the retreat-style setting at Dumas Bay Center.
 * The only expenditure thus far for Professional Development Activities was the Stretching Session at Summer meeting. Summer’s workshop and Fall’s Stretching Session have not been invoiced or paid (anticipated $1000 and $50).
 * Ann, Renee and Ed met to discuss adjustments to the registration fee in anticipation of continuing retreat style meetings. Given the erratic spending patterns, particularly in the area of professional development activities, it is our recommendation that the dues remain at the current $150/regular attendee. Further, the Spring meeting’s budget discussion ought to result in a detailed budget for the coming year’s activities. Based on the expected expenses for the Spring meeting and the balance remaining after that meeting, the dues would increase for the coming year as needed to cover the projected budget. This process would happen each spring with adjustments to the default $150 fee as needed.
 * Fall 2011 Budget Report [[file:Budget Report_11-12_10-4-2011.pdf]]**
 * 1) College's fees are rolling in - please review the latest membership list PDF file to verify your institution's amount matches the number regularly attending the meetings and the 'paid' status is correct.
 * 2) Last year's spending left a larger ending balance than expected and set the stage for more than adequate funds to meet this year's plan.
 * 3) Spending is on track for the year, but we may need to adjust the Fall Meeting projection and cover the meeting expenses that SBCTC has been paying without reimbursement.
 * 4) Meeting hosts arranging local professional development (stretching, yoga, etc.) should be sure providers/trainers are setup to send an Invoices for their fees. I cannot initiate payment without official documentation.
 * 5) Question regarding Winter meeting on the agenda that will affect the figures shown in the report.


 * Summer 2011 Budget Report[[file:ELCBudget(2)_11-12_7-25-2011.pdf]]**
 * 1) Stay tuned for more details...final status on 2010-11 and an updated budget plan needs to be edited and approved by the ELC.
 * 2) We got all colleges fees paid from 2010-11.
 * 3) We were successful in spending down our fund and should not be growing the balance as happened in the past.
 * 4) Invoices were sent for 2011-12. Check with your business office if you don't see it soon. Contact Ed if you want to be rebilled.


 * Spring 2011 Budget Report [[file:ELC Budget Report_10-11_3-21-2011.pdf]]**
 * 1) We are on track with spending plan. Most registration fees have been paid, expenses for meetings and other items are coming in, we procured a microphone for Elluminate meetings, we have processed invoices for the ATL Conference and the T4 payment is in process.
 * 2) Since several college have not paid fees, I wonder if we should consider an adjustment in the process? Several colleges seem to attend primarity via the Elluminate link. Could they opt to attend that way and pay a reduced or no fee?
 * 3) We need to discuss an appropriate amount for Professional development activities as a line item that we spend from, instead of trying to project all the things we'll do in a year with their attached cost. Sometimes things come up and sometimes we fail to add them to the list. I think it gives us more flexibility to adjust as plans change. I thnk we can keep things like the Awards and the ATL Conference as separate. What amount should we allocate for Professional Development in 2011-12?
 * 4) What should our target be for a reserve at the end of the year? Last year we planned for $5,000.
 * Winter 2011 Budget Report [[file:ELC Budget Report_10-11_2-3-2011.pdf]]**
 * 1) The membership list shows one colleges where they paid for one member ($150), but had indicated two would be attending (projected $300). We need to adjust the entry so our projected funds are as accurate as possible.
 * 2) There are three colleges from whom we've not seen payment. They could be "in process", so please verify the status at your business office if the last collumn for your college's line on the membership list shows $0.00. (Also, all should verify member info is accurate and make edits in RED on the wiki page.)
 * 3) In the setup of the annual spending plan, subsequently approved by the council, we neglected to budget for the T4 training and the procurement of a microphone system committed to in Spring 2010. A review of the buget suggests we have sufficient balance to cover those items. We will not meet the goal of retaining a balance of $4000-$5000 if spending happens as currently projected.
 * 4) The ELC Innovation and Leadership Award Committee appropriations are not being billed by awardees' colleges. Thus, we have not used most of the allocated award funds in the past two years (colleges cover awardees' expenses and then bill us to get reimbursed). This makes it hard to plan for spending of the available funds.
 * 5) We found last year that we could not pay the $200 stipend to ELC Innovation and Leadership Awardees, given state controls on spending in the economic crisis. We didn't adjust the budgeted amount for the two awards from $2800 to $2400. An additional $400 should be expected in the year-end balance. We will review and adjust when planning 2011-12 budget.
 * 6) ELC Innovation and Leadership Award Committee asked to make a third award this year. Given spending patterns and adjustment noted above, there appears to adequate resources. The impact to our end-of-year balance will depend on actual spending for ELC Innovation and Leadership Awardee's conferenc travel expenses. If history repeats itself, we will likely retain a $4,000 balance. We will vote on a motion to approve the added expenditure during the Award report.

1) Expenditures for Summer meeting and professional development were $2,931.66 (less than projected) 2) Fees collected to date are: $6,450 - Unpaid invocies include Big Bend, Columbia Basin, Highline, Seatle Central and South Seattle colleges. 3) Current Balance: **$16,479.34** 4) Adjusted projected expenditures for 2010-11, based on summer's invoices, remaining meetings and ongoing projects, is projected to be: $14,426.66 5) Projected year end balance, includinf anticipated college payments and projected expenditures noted in item 4), is: **$5,284.34.**
 * Fall 2010 Budget Report [[file:ELC Budget Report_10-11_10-22-10.pdf]]**

1) Starting balance for the year is $12,961. 2) Anticipated Fees to be collected are: $6,750 - Invoices should be showing up at colleges. 3) Projected Expenditures for meetings and ongoing projects is projected to be: $ 15,000. - figures for quarterly meetings are higher than normal due to plans for two-day meetings. - no adjustment was made for the disallowed ELC award stipends (only cover travel and TLA Conference registration). - projected $6,000 for ELC Professional Development. - based on $3,000 estimate for Leading From the Middle. - guessed we may want to spend around $3,000 at other meetings for similar activities. 4) This would leave a balance of $4,711 - close to the target balance of $5,000 set during our earlier disucssions. 5) Plan for the year is to monitor spending and identify future patterns.
 * Summer 2010 Budget Report [[file:ELC Budget Report_10-11_7-26-10.pdf]]**

1) Of ther budgeted $2,800 for the ELC Awards, we have been invoiced for just $106.82. 2) Of the $1,000 budgeted for the Winter meetings, one site submit expenses of $183.67. 3) Of $7,200 budget expenses for 2010, we have only current expended $2,803.61 4) Current Balance $13,819.39
 * Spring 2010 Budget Report [[file:ELC_BudgetReport_09-10_May4.pdf]]**

1) No expenses submitted for Fall meetings at SBCTC 2) Membership fees have all been collected for 2009-10 = $6,600 3) Committee meeting 1/21 to discuss other expenditured from funds 4) Balance as of 1/21/2001 = $15,109.88 5) eLearning Award line was adjusted to be up to $2800 total (includes 2 awards - conforms with Grant info) 6) Currently we have $9,423 in uncommitted funds
 * Winter 2010 Budget Report [[file:ELC Budget Report_09-10_1-21-10.pdf]]**


 * Budget Surplus Review Recommendations**: [[file:ELC Budget Expenditure Sub-Committee RecomendationsV2.pdf]]

1) Expenses for summer meeting **$1,513.12** 2) No other expenses this academic year. 3) Membership fees collected through 9/24/09 = **$4,050** of $6,600 projected (see pdf file on membership page for current payment status). 4) Current Balance as of 9/24/09 = **$12,559.88** 5) No further decisions on what other activies funds should support besides those in the Budget section. 6) Note the Fall Meeting doesn't reflect a budget commitment - **approval to adjust to actual expenses** ?
 * Fall 2009 Budget Report [[file:ELC Budget Report_09-10_9-24-09.pdf]]**

At the Fall 09 meeting, Ann noted the eLearning award ought to be $1,200, since we also cover conference fees.

1) No expenses were reported for Spring's Elluminate ELC meetings. 2) Total Expenses for 2008-09 were from Summer meeting - $1,674.37 3) We were not invoiced $1,000 for support of the Teaching-Learning-Assessment Conference 4) Ending balance for the 2008-09 year - $10,022.63 5) Invoices sent for $150/participant Registration Fee for each college 6) Projected Revenue for 2009-10 is $6,600 7) Projected Expenses for Su/Sp F2F meetings, the ELC Award and the T-L-A Conference - $4,400 8) Projected Balance at the end of 2009-10 - $12,223.00 9) Issues to discuss:
 * Summer 2009 Budget Report ([[file:ELC Budget Report_09-10_8-26-09.pdf]])**
 * Beginning balance for this year has increased 91%
 * We need to collect less or spend more
 * Are there ideas for needs these funds might support?
 * Should we consider not collecting Registration Fees in 2010-11?

**Spring 2009 Budget Report:**
1) No expenses were submitted for Winter meeting. 2) $10,022.63 is the budget balance. 3) ELC award is not going to be spent. 4) Expect to contribute $1,000 to Spring T & L Conference in Wenachee. 5) What to do about registration fee - keep same, reduce in proportion ot the number of F2F meetings or suspend fee for 2009-10? (see details under Winter's report)

Winter 2009 Budget Report:
1) No expenses were submitted for the Fall meeting activities. 2) All fees have been paid by colleges, resulting in a fund balance of $10,022.63 and remaining projected expenses of $2,800 leaving a projected year-end balance of $7,597.00. 3) Need to re-kindle discussion: 4) Who is responsible for planning the expenditure of the EL Award and the contribution to the Teaching-Learning Conference? 5) Download budget report for Winter 2009: [|ELC Budget Report_08-09_Winter1-14-09.pdf] || ||  ||
 * As we meet more using Elluminate, shall we adjust the registration fee amount?
 * How many more meetings will be held via Elluminate?
 * Will small groups gather to participate in the meetings and should they be allowed to get reimbursement for expenses?
 * What should we budget for such an arrangement - the planned amount divided by the current projected amount?
 * //**Updated: 1-14-09, Updated 4/20/09**// ||  ||   ||   ||
 * **Opening Balance:** ||  ||   ||   ||
 * July 1, 2008 ||  || $ 5,247.00 ||   ||
 * **Collected Registration Fees:** ||  ||   ||   ||
 * ELC Fees (7/1/08 to 10-14-08) || $ 6,450.00 ||  ||   ||
 * **SUB-TOTAL REVENUE:** ||  || $ 11,697.00 ||   ||
 * **Actual Expenses:** ||  ||   ||   ||
 * Summer ELC Meeting @ Peninsula College || $ 1,674.37 ||  ||   ||
 * EL Award || $0 ||  ||   ||
 * Fall ELC Meeting @ SBCTC (changed to via Elluminate) || $0 ||  ||   ||
 * Winter ELC Meeting via Elluminate (changed to via Elluminate) || $0 ||  ||   ||
 * Spring ELC @ Bellingham Technical College (changed to via Elluminate) || $0 ||  ||   ||
 * Teaching - Learning Conference Support ||  ||   ||   ||
 * **SUB-TOTAL CURRENT EXPENSES:** ||  || $ 1,674.37 ||   ||
 * **Current Budget Status:** ||  || **$ 10,022.63** ||   ||
 * EL Award || $0 ||  ||   ||
 * Fall ELC Meeting @ SBCTC (changed to via Elluminate) || $0 ||  ||   ||
 * Winter ELC Meeting via Elluminate (changed to via Elluminate) || $0 ||  ||   ||
 * Spring ELC @ Bellingham Technical College (changed to via Elluminate) || $0 ||  ||   ||
 * Teaching - Learning Conference Support ||  ||   ||   ||
 * **SUB-TOTAL CURRENT EXPENSES:** ||  || $ 1,674.37 ||   ||
 * **Current Budget Status:** ||  || **$ 10,022.63** ||   ||
 * **Current Budget Status:** ||  || **$ 10,022.63** ||   ||
 * **Current Budget Status:** ||  || **$ 10,022.63** ||   ||
 * **//Projected Registration Fees://** ||  ||   ||   ||
 * ELC Fees as of 7/01/08 ||  || $ 6,450.00 ||   ||
 * **//Projected Expenses://** ||  ||   ||   ||
 * Summer ELC Meeting @ Peninsula College || $ 1,300.00 ||  ||   ||
 * EL Award || $ 1,000.00 ||  ||   ||
 * Fall ELC Meeting @ SBCTC (via Elluminate) || $ 1,000.00 ||  ||   ||
 * Winter ELC Meeting @ via Elluminate || $ 800.00 ||  ||   ||
 * Spring ELC @ Bellingham Technical College || $ 800.00 ||  ||   ||
 * Teaching-Learning Conference Support || $ 1,000.00 ||  ||   ||
 * **SUB-TOTAL PROJECTED EXPENSES:** ||  || $ 5,900.00 ||   ||
 * //**Projected Budget Grand Balance:**// ||  || ** $ 5,797.00 ** ||   ||
 * Spring ELC @ Bellingham Technical College || $ 800.00 ||  ||   ||
 * Teaching-Learning Conference Support || $ 1,000.00 ||  ||   ||
 * **SUB-TOTAL PROJECTED EXPENSES:** ||  || $ 5,900.00 ||   ||
 * //**Projected Budget Grand Balance:**// ||  || ** $ 5,797.00 ** ||   ||
 * //**Projected Budget Grand Balance:**// ||  || ** $ 5,797.00 ** ||   ||
 * //**Projected Budget Grand Balance:**// ||  || ** $ 5,797.00 ** ||   ||
 * //**Projected Budget Grand Balance:**// ||  || ** $ 5,797.00 ** ||   ||

1) Expenses for the Summer meeting at Peninsula College exceeded the projected budget of $1,300 by $374.37 2) Projected Expenses for the Fall meeting done via Elluminate will change from $1,000 to $0 (zero), given no hosting costs. 3) Discussion: As we meet more using Elluminate, shall we adjust the registration fee amount? Related questions would be how many more meetings will be held via Elluminate? Will small groups gather to participate in the meetings and should they be allowed to get reimbursement for expenses? What should we budget for such an arrangement - the planned amount divided by the current projected amount? 4) Download the Fall 2008 report: [|Budget_08-09_10-16-08.pdf]
 * Fall Budget Report:**


 * **ELC Budget Report** ||  ||   ||   ||
 * //**Updated: 10-16-08**// ||  ||   ||   ||
 * **Opening Balance:** ||  ||   ||   ||
 * 7/1/08 ||  || **$ 3,306.99** ||   ||
 * **Collected Registration Fees:** ||  ||   ||   ||
 * ELC Fees by 7/1/08 to 10/14/08 || $ 6,150.00 ||  ||   ||
 * (Clark's $300 still due) ||  ||   ||   ||
 * **SUB-TOTAL REVENUE:** ||  || $ 9,456.99 ||   ||
 * **Actual Expenses:** ||  ||   ||   ||
 * Summer ELC Meeting @ PC || $1,674.37 ||  ||   ||
 * eLearning Award ||  ||   ||   ||
 * Fall ELC Meeting @ SBCTC ||  ||   ||   ||
 * Winter ELC Meeting @ Bates ||  ||   ||   ||
 * Spring ELC @ ||  ||   ||   ||
 * Teaching - Learning Conference Support ||  ||   ||   ||
 * **SUB-TOTAL CURRENT EXPENSES:** ||  || $ 1,674.37 ||   ||
 * **Current Budget Status:** ||  || **$ 7,782.62** ||   ||
 * **//Projected Registration Fees://** ||  ||   ||   ||
 * ELC Fees as of 7/01/08 ||  || $ 6,450.00 ||   ||
 * **//Projected Expenses://** ||  ||   ||   ||
 * Summer ELC Meeting @ || $ 1,300.00 ||  ||   ||
 * EL Award || $ 1,000.00 ||  ||   ||
 * Fall ELC Meeting @ SBCTC || $ 1,000.00 ||  ||   ||
 * Winter ELC Meeting @ || $ 800.00 ||  ||   ||
 * Spring ELC @ || $ 800.00 ||  ||   ||
 * Teaching-Learning Conference Support || $ 1,000.00 ||  ||   ||
 * **SUB-TOTAL PROJECTED EXPENSES:** ||  || $ 5,900.00 ||   ||
 * //**Projected Budget Grand Balance:**// ||  || **$ 3,856.99** ||   ||
 * **//Projected Expenses://** ||  ||   ||   ||
 * Summer ELC Meeting @ || $ 1,300.00 ||  ||   ||
 * EL Award || $ 1,000.00 ||  ||   ||
 * Fall ELC Meeting @ SBCTC || $ 1,000.00 ||  ||   ||
 * Winter ELC Meeting @ || $ 800.00 ||  ||   ||
 * Spring ELC @ || $ 800.00 ||  ||   ||
 * Teaching-Learning Conference Support || $ 1,000.00 ||  ||   ||
 * **SUB-TOTAL PROJECTED EXPENSES:** ||  || $ 5,900.00 ||   ||
 * //**Projected Budget Grand Balance:**// ||  || **$ 3,856.99** ||   ||
 * Teaching-Learning Conference Support || $ 1,000.00 ||  ||   ||
 * **SUB-TOTAL PROJECTED EXPENSES:** ||  || $ 5,900.00 ||   ||
 * //**Projected Budget Grand Balance:**// ||  || **$ 3,856.99** ||   ||
 * //**Projected Budget Grand Balance:**// ||  || **$ 3,856.99** ||   ||
 * //**Projected Budget Grand Balance:**// ||  || **$ 3,856.99** ||   ||
 * //**Projected Budget Grand Balance:**// ||  || **$ 3,856.99** ||   ||