Spring+2010

Spring 2010 Meeting Minutes


 * May 10 at Everett or Join us via Elluminate **

Agenda for ELC Spring 2010 Meeting May 10, 2010 Everett Community College GrayWolf Hall, rooms 166/168 Elluminate[]

8:30 **Call to Order** Establish Quorum/Roll call - Jill Weber, Chair - Quorum Established at 8:45 with 21 people present

· Lots of activity around Quality Matters and Open Course library · Invitations extended to other commissions and people invited to join us. This met with positive responses · Update about ELC activity was sent out, included the question of whether ELC growth was sustainable. How is the ongoing growth impacting morale? Ongoing growth of more and more technologies and more and more people. Member reports and workplan updates · Goal 1: Economic development: identify and share best practices that can be replicated with minimal resources. Guest Eric Tinglestad and Linda Meyer from Whatcom CC. · Goal 3: Professional development and instructional delivery – regional and system wide program of professional development. Project with Skagit Valley, Bellingham tech and Whatcom. Received some Perkins money to do a faculty to faculty mentoring project. Faculty who wanted to be mentors and faculty who wanted to be mentees applied. A small stipend was attached. There were 3 meetings, one at each campus at 1 month intervals. Faculty had a chance to learn and then implement what they learned. There were 3 mentors and 3 mentees at each school. At each school, each of the 3 mentors made a 1 hour presentation on a skill. This was aimed at workforce, faculty who typically don’t use a lot of technical tools in their teaching. Feedback was very positive. Each person did a write up and those were compiled to create a report. It was exciting to see the engagement between faculty who generally would not be in contact with each other. Also has the benefit of elevating faculty to leadership positions Based on the success of this program, they are hoping to coordinate with the eLearning regions, supported by the Center for Excellence on administration & coordination. Have 3 faculty mentors per region, 30 participants per region (10 per region). Perkins $$ has strings, so target workforce and professional technical. Stipend for presenters, small fee (maybe $25) for mentees. 5 two-part trainings total (one per region). Perhaps coordinate with workforce council to target particular desires for additional training. Have pre and post project survey. Based on positive response from council, they decided to move forward. · Report on OER from Lesley. Two actions for council – o **LOR** – 5 colleges and the state are involved. More information is forthcoming. Major hurdles have been overcome. Over 50 instructors are currently willing to share their content through ANGEL. o **OER** – committed to seeing the Open Course Library success. Going to be the front runners in outreach. Group has been compiling OER training, together with Scott Dennis, to get out to the ELC and faculty that promises to be fabulous.
 * Chair Report**

· **Budget Report** o All available on the wiki. § Had budgeted money for the ATL conference, but people have not submitted expenses yet. We can’t do the actual award, due to the state restrictions. § Current balance of $13,000 o Surplus Decision meeting: Marc Lentini, Ed Bachmann, Marie Rustmeyer, Stephanie Delaney. § Leadership and team building with EL and IT folks · Leadership specifically for EL, since some of us are in roles more major than at first anticipated. · The Association has a training that is very good – maybe send a couple of people to the association training and have the people that go come back and train the group. Scott will take the lead on cost and seeing if they can come to our group. · Leading from the Middle from Center for Learning Connections is thinking of reorganizing the workshop into modules – we might be able to work with them. · Educause – online webinar on. Perhaps get a blanket license. ELI may be more open on systemwide licenses on membership. · Frye institute at Educause is also excellent · Sara, Lesley and Jill offered to take a role organizing this. Marc Lentini made a motion, seconded by Leslie. This was unanimously approved by the council. o Cost? Ed suggested approximately $3000. § Lecture Capture – best practices § Jill moved that we use $5000 to support the regional trainings mentioned above. Leslie seconded the motion. The motion passed unanimously. · Ed suggested using the money to support Faculty Learning Community grants. There are, however, other funds available. · **eLearning Award Report** – Ann – Gave awards at the ATL conference. Winners gave sessions. Ann is already planning for next year. Put in deadlines a little earlier than previously. o Added some language on how the award will be evaluated. innovation, replicability, impact, evidence, and scope. o Added language on targets - Improving the eLearning student experience, including o Lowering the cost of education for the eLearning student o Making college textbooks more affordable for their students through the use of digital materials o Contributing to eLearning student learning, including o Introducing digital course materials into the online, hybrid, or face-to-face classroom that enriches learning o Scott Dennis will help coordinate · Update from Connie Broughton o Open Course Library – WAOL/ANGEL accounts are available for faculty and staff who want to have accounts that don’t already have one. Use self registration tool. Contact WAOL to get attached to classrooms. § Why? Grant requires that content be in an open format. ANGEL content can be exported into an open format and Blackboard cannot. o WAOL Shared course instruction fee – this group voted to raise the instruction cost by $10. The presumption was that costs were going to rise, but it has been determined that in the next few years that the cost will actually drop to about $66.00. Should we raise the fee or leave it at it’s current place? Vicki reminded us that we decided to get to equity ($70) and re-evaluate every November after getting the statewide figures. § Sandy Madsen moved, Vicki seconded that we stick with the increase to $70. Council unanimously approved. o Lessons Learned document to evaluate and dissect problems with ANGEL this winter. This was presented to ITC, WACT, next to Instruction Commission. Trying to communicate clearly what happened and what didn’t happen. Still working with Presidium to improve quality, but people are still not really reporting to Presidium. At some colleges, the roles and responsibilities are not clear. · Training Report – Scott Dennis o Faculty Learning Communities § Deadline extended to May 24 § Some are open topic and some are aimed at eLearning targeted topics – [|7 things from Educause] or the [|Horizon report]. o Technology Teaching Summit – new activity to coordinate activities on a campus. All elearning directors invited, Faculty development leads also invited, it would be nice to have IT there as well. o Update to eLearning pages for the state board website - [] Recently completely reworked with updated information and better organization. · **SBCTC Update from Cable** o Open Course Library § 2 day kick off April 25 & 26 – went well § Ning website and others will be pulled together on new launch page – opencourselibrary.org § Invoicing – clarified, 1/3 of money each quarter. Travel funded separately. o Legislation § Applied Bacc. Program – several hurdles cleared § Efficiencies bill – report due Dec 1, 2011 § Budget – bad, but most colleges not doing furloughs. Extra money for workforce and opportunities covered, but one-time money. Tuition up 7%. § 1946 Report – John Bakes – consultants are interviewing the 5 groups in focus groups. The eLearning group had substantive differences between the 4 year and CTC institutions around eLearning. All of the subcommittees submitted reports, but are still fairly rough. Do highlight the tension between the research institutions and the other institutions. Gap analysis is being done and a report will result. o Lecture Capture RFP – the committee unanimously selected Tegrity. Student disabilities support folks were included in the selection process. The contract has been negotiated and will be shared out. Give feedback on Professional Development. § Tegrity will be deployed in a way similar to Elluminate – software as a service. Unlimited access, no restrictions on accounts and number of recordings. All you need is a PC or a Mac, a mic. Can be done live, recordings, etc. This is an implementation of Strategy 1 in the system Strategic Technology Plan ... and is fully funded for all colleges - all users. · Why do we need Elluminate? Two big differences – Tegrity is designed with lecture capture in mind. Also very strong on Search and Retrieval. Elluminate has more tools for real time meetings. Tegrigy is much simpler to use. o Library Budget Request – new name – "Digital Learning Resources" § Full membership in Orbis Cascade for all colleges, purchasing of proprietary databases, common library software, courier services, system library positions. § Hard to tell o **Open Ed Resources webinar** on May 12, worldwide audience expected. o **LMS Summit** - Blackboard announced ANGEL end of life for October 2014. There is a belief that it will go longer than that, so we don’t want to go there. What do we want to pilot? When do we want to run an RFP? When are we going to migrate. Hopefully the summit will result in some pilots that we can use to evaluate what is available and determine what we want to do as a system. The State Board is totally neutral on the selection.... but does see this as an opportunity to implement the Strategic Technology Plan and centrally fund a single LMS for all colleges. Lively conversation followed on how to proceed. Some key points § should go with an open source product so we don’t have to keep moving § how will we get other key people involved – on the ground IT people, faculty, etc. § Preparatory reading so that everyone is on the same page at the beginning of the session § No dates set yet - Sometime this summer o eLearning Coding – everyone should be doing it now for summer quarter. There are State Board research people available. Different colleges are approaching the process of coding web enhanced courses differently. Jill suggested we put a space on the Wiki so that everyone can share what they do.


 * Lunch Reporting Out** –

· Computers at meetings - perhaps have minutes saved live on the wiki which might prevent having to have computers in front of everyone. Small group conversations might be
 * Attending Council meetings - maybe have the eTeam review the schedule and remind someone to go or tag substitutes if needed. Perhaps add this to the bylaws. eTeam also planned the dates ahead of time, proposed to the big group. Also, ask chairs to send minutes or meeting notes to the ELC listserv.

Council Roles
 * Stephanie will be chair
 * Ann Garnsey Harter is chair elect TP moved, Jerry seconded, All approved.
 * Ed continuing as Finance chair.
 * Regional Reps
 * Eastern Region - Jerry Lewis
 * East-Central Puget Sound Region - Marc Lentini
 * Southwest Region - Rick McKinnon
 * Northwest Region - Sara Frizelle
 * South and West Puget Sound Region - Vicki Sievert 2010-11

Quality Matters Coordination - is there a way to get organized to have QM reviews?
 * logistics -
 * Short Term - we are getting stuck because people are not moving through the pipeline easily. They are not able to get on national review teams and are having trouble getting the courses they need to move on to QM master reviewer. Call Boyoung if folks are having a backlog on their campus - she can work with QM to get some courses.
 * Long term - once we build some capacity, we can do a lot of in system reviews. We need to study this a bit more - how many people do we need at the peer reviewer or master reviewer status? other questions could be addressed.
 * For in system reviews - we need to think about the expense - what will we do to compensate people to do the reviews.May need to take this to the instruction commission and/or presidents.
 * Master Reviewer status - we have 14 people now and 33 people in the pipeline.

Around the Table: Walla Walla for summer meeting – eTeam will set the dates. Around the Table Rick – South Puget Sound – went to full SMS integration. Really reduced work load. Continuing to build out as many tools as possible. Making extensive use of Droople on campus, have a Droople person on the IT staff and have Droople sites for all faculty. Sara – Everett CC – looking at leveling off fees, including adding fee for web enhanced. Goal that every modality pay the same cost. Currently before the board. Will send to the ELC a list of everyone’s fees Stephanie – Tina Torres – Edmonds – very busy – trying to integrate Google Apps, lots of red tape. Email for all students. Would like to know who else is using it and how that is working. North, Skagit have full integration, Shoreline has it for students. Will cut over for staff in June. Otherwise all is good Carol Howe – North Seattle – At the end of Winter, featured 6 faculty on how they were using technology – ANGEL, icebreakers, mind maps, etc. All of the presenters were people who had been teaching for 30 – 40 years who were doing the innovative things. Hosted the CCC-OER open textbook day, attended by about 40-50 people. Working with QM to get that going, revamping the campus website, doing Droople. Jerry Marshall – Green River – 1 year ago put all courses and all faculty in ANGEL. Now have seen a gradual increase in the number of people using it for web enhanced. Also gradually expanding non-academic uses, like TRIO and admissions. eLearning department about to work with students for the first time, working with student government & student services to reach out to the students. Really moving towards using ANGEL as a portal TP - Bellevue College – Hosted state history competitions, growing number of entrants using websites. Over 6000 users in Blackboard. Margin of Excellence won by Bellevue EL director. Bellevue had a really bad experience with Tegrity, regarding service (local hosting). Jill Weber – Skagit Valley – development of elearning tool for request courses, from instructor briefcase. Doing a Moodle pilot with 12 faculty and 30 courses. Summer institute at Skagit in late July. July 16 from 10 – 3 – Tech Talk 2010, Summer of Sharing – IT people visiting other campuses to see other technologies and practices. 3 are happening this year (Pierce Aug 25). Sloan participation on campus has been fairly good with ELC and Workforce classes. 14 have attended with more to come. Mike Shepard – Whatcom – doing more with less. Currently looking for a course student evaluation tool for online and face to face courses. Also rolling out more online opportunities for lab courses – nursing, chemistry and allied health courses. Dante – Renton – In fall, 4 hybrids with ABE/ESL courses. Using Audacity to record audio. Looking for ESL level 4/5. Marie – Spokane CC – Also hosted a CCC-OER workshop. Had about 15 people, CTCs and 4 years. Had some good discussions around different options. ANGEL – self hosted – have seen really huge growth in online. Tremendous number of on ground courses using ANGEL – had to increase user license. Web enhanced is becoming more the rule than the exception. Also wondering how to support the large number of courses being supported. Marc Lentini – Highline – Also doing Gmail for students, switching summer quarter. All official communications will be via Gmail. Also doing groups through Google Apps. Last year, students moved over to a unified login process. Were not doing student email before, so now providing more services to students. Winter enrollments up 20% (in line with rest of the college). Summer institute shaping up to look at alignment of learning outcomes, course outcomes, module outcomes, etc. Big issues in the assessment process on campus. Doing a bunch of Sloan courses, but everyone is fried and too tired to take advantage of opportunities. Al Epp – Whatcom – enrollments up. Private classes exceeded WAOL shared courses. Still don’t offer email to students, inspired by hearing Google Apps discussion. Finally hired first IT programmer. Have about 3 years of backlog to address Marie Woolsie – this quarter started a fully online health infomatics course – 3 quarters aimed at displaced IT workers. LWCT just got a new website. Coding issue – putting eLearning code in the wrong field. Also have an eLearning committee looking at procedures. Have incorporated AM into basic procedures for online classes. One instructor wanted transcripted Elluminate sessions – using Dragon Naturally Speaking.


 * Ann** – Shoreline – eLearning nearly 100% self supporting. Now, looking at fees – adding web enhanced, or a general technology fee controlled by admin. May be hiring an instructional designer soon. Moving Bb 9 this quarter. Finishing FLC on QM – take away – even the most dedicated faculty are really, really busy. Were able to get people to do training. Practicing Elluminate sessions – participating from around the state. Continuing with eTutoring and eAdvising.


 * Claver** – Wenatchee – eTutoring starting in the Fall. Also experimenting with student course evaluations, is going well. Struggling to get students to respond. Also experimenting with an academic alert system. Alerts sent out twice a quarter – Week 3 and 6. Also had QM FLC. Having people as a group was easier than trying to do it as individuals. In the summer will have full SMS integration. Will be creating courses for all faculty who have completed the ANGEL training.


 * Vicki Sievert** from Pennisula – All credit classes fully integrated since last summer. Really good response from faculty. Seeing big rise from ABE folks and more use in non-credit classes. Just finished second full accreditation review in 3 years (because of BAS program – applied business management) eLearning is a big component of that, since all of the classes are hybrid. Innovative corrections director used Moodle to deliver courses at the prison. Worked with IT to build a server with Moodle. Have been uploading WAOL shared courses to use for prison education. Very promising and looks really good.


 * Carol Orr** – Clover Park – just hired an IT director (had not had one for a long time). Got a part time person increased to full time, instructional designer got extended funding, got a computer lab dedicated to eLearning.


 * Jerry Lewis** – Columbia Basin – working on copyright policy in an effort to become teach act compliant. Has had Tegrity for 4 years, has had a good experience, trouble free. Is using Microsoft Live for email to students – they have to create their own logins. NW ELearn Community – doing a webinar on Thursday – create a human firewall against cyber criminals. Fall conference will be in Vancouver at Clark’s Corporate learning center.


 * Andy Duckworth** – Tacoma CC – just purchased a site license for soft chalk. Version 6 will tie directly into Connections. Built a self paced training course for it. Self enroll in an ANGEL group and the assignment is to create a 2 page lesson and an agent opens the license to them. Jo Monroe started in the fall. Changed eLearning faculty development strategy – do consultations with instructional designer and technician – really minimized triage after the fact. TCC is looking at WAMAP integration – Andy will share it out with the ELC list. One more FLC meeting – has been outstanding – twice a month, Friday’s 4 – 6 off campus. No attrition. Andy co-teaching a hybrid comp 101 class, working with students on building personal learning environments.


 * Ed Bachmann** – Pierce – has been doing Gmail and have been loading the email addresses back up into SMS and, as a consequence, ANGEL. Budget – becoming more and more self support – moving an open position into an instructional designer. Has been working more with deans about the total class mix. This summer doing a contract class to help non-traditional students, coordinating with Edmonds and doing it as a hybrid (more successful than fully online. Working on a Tegrity pilot, exploring hardware, tablet PCs. Working on QM, Open Course Library, Sloan. Hoping to do SOAR advising online. Would like it to be an initiative at the state level to create ANGEL logins before they actually register for a course.


 * Scott Dennis** – SBCTC – just revamped first ANGEL training – first group of students going through and very positive results. Also travelling to campuses to do hands on workshops tailored to campus.


 * Renee Carney** – Lower Columbia – fairly new, started in mid-December. Getting ready to do ANGEL 7.4 upgrade. Have a faculty piloting an open textbook for summer, hoping for more. Added a new category for elearning coding – Information – (using “Other” code). This is for people using only the gradebook and syllabus. In winter, academic integrity became a problem with an online course. IT created a script that scans ANGEL for suspicious IP activity, like multiple logins from a single computer. Has eliminated a lot of cheating. Addressing this issue through multiple angles. Course evals are being done through a survey in an ANGEL course. Reponse rates are low, but are working on it. Will use an agent to encourage more participation.


 * Mike Stockey** – TCC – ITC Rep – as a group, they are trying to attend more commissions. He will attend meetings on the western side of the mountains.


 * Jacki Staley** – Yakima Valley – lots of leadership from faculty, restructuring fees. Working on improving academic integrity

> >> (5-5-10).doc]] >>> 2010-11 Meeting Handout (Scott Dennis).docx]]
 * Cable Green** – SBCTC – Webinar on OER on May 12 ; May 13, conference at Western on the Future of Text. May 21 at 1:30 Candice Thille will be here for meeting with the Trustees and it will be in Elluminate.
 * Agenda: [[file:Final+Agenda+for+ELC+spring+2010+Meeting-1.docx]]
 * eLearning Award (Ann)
 * SBCTC Update: [[file:2010 SBCTC Spring Report
 * Scott Dennis Handout [[file:Spring

[[file:WAOL Instruction Cost Model Discussion ELC Spring 10 (2)[2].doc]]  

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