Winter2011

or
** Elluminate Room: @http://tinyurl.com/elcouncil ** ** Elluminate recording of meeting **


 * Attendance Doodle **: []

**Campus Map **
== **Driving Directions ** == Visitor Parking Pass

8:30 - 9:00: Social time, Breakfast

9:00 � 9:15: Call to Order Establish Quorum/Roll call � Stephanie Delaney Chair Report � Stephanie Delaney
 * Financial Aid Verification: tabled

Treasurer's/Membership Reports � Ed Bachmann

9:15 - 9:40: **SBCTC Update** � Cable Green


 * Efficiency Study: heads up [[file:Statewide efficiency list revised WACTC Jan25 2011 (cable).doc]]
 * Dec. 2010 Report (what we've already done to be efficient) [[file:Final December Report 2010.doc]]
 * Grants:
 * NGLC: anyone make it to round 2 in wave 1? / Wave 2 is launched...
 * DOL: WA consortia, CA partnerships, "infrastructure" idea
 * Western Governor's University (SB5136 / HB1822)
 * Open Learning Initiative Courses: "use & evaluation" grants coming
 * 1946 Tech Task Force Report done (legislation en route) [[file:Technology Transformation Taskforce Report (12-21-10).pdf]]
 * TACTC / WACTC: Tegrity & Pooled Enrollments [[file:TACTC Pooled Enrollments 1-21-2011 - FINAL.pptx]]


 * ===Open Course Library Update (Tom Caswell)===

9:40 - 9:45 - eLearning Award - Ann & Scott
 * Details at https://waelc.wikispaces.com/Leadership+%26+Innovation+Award

9:45 - 10:00: **Training Update** � Scott Dennis
 * [|Winter 2011 Update]

10:00 � 10:15: **WAOL Update** � Connie Broughton
 * Tegrity Update (colleges' status) WAOL Tegrity
 * Tegrity Reporting (demo)

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">10:15 � 10:30: Break

<span style="font-family: Verdana,Geneva,sans-serif;">10:30 - 10:45: [|New Federal Rules for Distance Education]- Scott Dennis

<span style="color: #1f497d; font-family: Arial,sans-serif;">Other recent WCET posts on this topic:
 * <span style="font-family: Arial,sans-serif; font-size: 10pt;">State Approval Update: No Extensions for Distance Ed, but WCET Helps
 * <span style="font-family: Arial,sans-serif; font-size: 10pt;">State Approval Regulations: Update on Conversations and Activities

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">10:45 � 11:30: **C**o**mmittee Break-Out Meetings** <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">� Open Educational Resources <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">� Mobile Learning <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">� Sustainability <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">� ELC Professional Development

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">11:30 - 12:30: **Committee Reporting Out & Council Discussion** (15 minutes per group)

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">12:30 - 1:45: **Lunch** & ** Around the Table ** (log reports on the Wiki)

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px;">1:45 - 2:15: <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">ELC Priorities � **Better Use of Existing Technologies**
 * <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">Brainstorm on the CTC Sharing Survey [[image:http://www.wikispaces.com/i/mime/32/application/vnd.openxmlformats-officedocument.wordprocessingml.document.png height="32" link="http://waelc.wikispaces.com/file/view/CTC+Survey+fall+2010.docx"]] [|CTC Survey fall 2010.docx]

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px;">2:15 - 3:15: <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">ELC Priorities � **Next Learning Management Software Package** > **1.** The eLearning Council�s �LMS Committee� will review and update LMS [|functional requirements] (Fall 2010).") <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">Google document <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px;">3:15 - 4:00 ELC Priorities� **Higher Adoption of Existing Programs** ==
 * <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">Clark/Moodlerooms update
 * <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">Determine Functional Requirements per LMS Summit Next Steps ("
 * <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">[[image:http://www.wikispaces.com/i/mime/32/application/msword.png height="32" link="http://waelc.wikispaces.com/file/view/CMSRFP.phase1.doc"]] [|CMSRFP.phase1.doc] [[image:http://www.wikispaces.com/i/mime/32/application/msword.png height="32" link="http://waelc.wikispaces.com/file/view/CMSRFP.phase2.doc"]] [|CMSRFP.phase2.doc][[image:http://www.wikispaces.com/i/mime/32/application/msword.png height="32" link="http://waelc.wikispaces.com/file/view/Demo+Instructions+FINAL.doc"]] [|Demo Instructions FINAL.doc]

=**Meeting notes:**= (Notes done by Ann Garnsey-Harter, Chair Elect)

** Winter Meeting - Friday, February 4 from 9AM to 4PM **
** Elluminate recording of meeting **

Tacoma Community College
<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; font-weight: normal; line-height: 19px;">9:00 � 9:15: Call to Order

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; font-weight: normal; line-height: 19px;">Establish Quorum/Roll call � Stephanie Delaney. 21 voting members in attendance so quorum was established.

Participants: Stephanie Delaney, Cascadia; Jerry Lewis, Columbia Basin College; Clavier Hategekimana: Wenatchee Valley CC; Tom Bates, Skagit Valley CC; Ann Garnsey-Harter, Shoreline CC; Kyla Bates, Spokane Falls CC; Beth Cummins, Bates Technical College; Connie Broughton, WAOL; Suzanne Friedman, Lake Washington Technical College; Carol Orr, Clover Park Technical College; Renee Carney, Lower Columbia College; Scott Dennis, SBCTC; Ed Bachmann, Pierce; Tina Torres, Edmonds Community College; Marc Lentini, Highline CC; Monica Luce, Highline CC; TA Perry, Liz Anderson, and Joyce Carroll, Bellevue College; Kathy Brooks, Centralia; Andy Duckworth and Christopher Soran, Tacoma CC; Dante Leon, Renton; Amy Lopes Wasson, IEL, Student Services Commission Rep; Jacqueline Staley, YVCC; Thomas Jacobs, Olympic College; Tom Caswell, SBCTC; Mark Reisman, Grays Harbor College. Participants via Elluminate: Sara Newman, South Seattle CC; Cynthia Foreman, Clark; Tom Braziunas, North Seattle CC; John Backes, IC Rep, Shoreline Community College; Cable Green, SBCTC; Rick McKinnon, South Puget Sound CC; Lesley Ann Wallace, BTC; Vicki Sievert, Peninsula; David, CBC; Mary Ann Goodwin, Spokane Falls; Michael Shepherd, Whatcom CC; Sandi Madsen, Walla Walla CC; Tim Fuhrmann, Big Bend CC.

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; font-weight: normal; line-height: 19px;">Chair Report � Stephanie Delaney
 * <span style="font-family: Verdana,Geneva,sans-serif;">Financial Aid Verification: tabled

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px;">Treasurer's/Membership Reports � Ed Bachmann . A couple of colleges paid less than what we expected so just communicate with Ed about that.

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px;">9:15 - 9:40: **SBCTC Update** � Cable Green


 * Efficiency Study: heads up. [[file:Statewide efficiency list revised WACTC Jan25 2011 (cable).doc]]Cable has highlighted, in blue, areas that the eLearning Council might be involved in. WACTC will assign this to Councils and Commissions to put together a plan. We should hear from the Instruction Commission on this or we could be proactive and tell the Instruction Commission what areas we may be interested in working on.
 * Dec. 2010 Report (what we've already done to be efficient) [[file:Final December Report 2010.doc]].
 * Grants:
 * NGLC Gates Next Gen Learning Challenges: anyone make it to round 2 in wave 1? No. Tom Caswell and Cable Green wrote a grant to get incentive money for faculty but didn't make it to wave 2. / Wave 2 is launched... Gates will continue to have waves of grants. Short to write.
 * DOL: $2 billion grant. WA consortia, CA partnerships, "infrastructure" idea. Everything created will be openly licensed. Many colleges are writing grants and partnering. Dixie Simmons and Cable at SBCTC are supporting college efforts. They want creative commons licensing, feedback loop like in Carnegie Mellon open courses.
 * Western Governor's University (SB5136 / HB1822). Legislators want additional baccalaureate capacity in our state when there's no new money. WGU has asked to have a higher profile. The CTC Presidents said yes, we want a stronger partnership with WGU.
 * Open Learning Initiative Courses: "use & evaluation" grants coming. Tom Caswell and Cable Green wrote a grant to incent our faculty to adopt Carnegie Mellon OLI course as a hybrid and teach it for at least three quarters. The research shows that these are quality courses. Department of Commerce $30K and from Carnegie Mellon OLI - exact amount not sure probably about $30K.
 * 1946 Tech Task Force Report done (legislation en route) [[file:Technology Transformation Taskforce Report (12-21-10).pdf]]. It was reported to the legislature without much fanfare. Legislation is probably en route based.
 * TACTC / WACTC: Tegrity & Pooled Enrollments. TACTC asked Cable and Connie to come and discuss pooled enrollments through WAOL in a detailed way. They want to look into the funding formula around shared courses. Didn't seem like a lot of interest and excitement. Also, demo'd Tegrity and there was a lot of excitement about that. Colleges might consider having a presentation about Tegrity to your Board of Trustees using faculty who are currently using it since Trustees are excited about it.


 * Open Course Library Update (Tom Caswell): 42 courses being piloted this quarter. They just did a ADA review of courses. Look for a request for proposals for the rest of the courses in the next month or two; they are interested in faculty who are interested in open resources to drive down the cost to students. It's a real challenge, so folks need to be motivated. The initiative will make some corrections and adjustments based on this first phase. The project has gotten a lot of press lately that shows that we are engaging at the highest level of innovation with open source movement. Tom can give out log in information to eLearning Council members but there are students in them now so it's not public. He will put a list of the 42 courses on the wikispaces site for the project. Tom Caswell was introduced. He's the newest hire at the SBCTC.

<span style="color: #000080; font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px;">9:40 - 9:45 - eLearning Award - Ann & Scott
 * Details at https://waelc.wikispaces.com/Leadership+%26+Innovation+Award. The professional development committee, headed by Ann G-H from Shoreline CC and Scott Dennis from SBCTC, decided on three winners this year and asked for approval from the Council to make 3, instead of 1 or 2, awards this year. Sara Frizelle, EvCC, made a motion to approve 3 distributing 3 awards this year; TP, from Bellevue College, seconded. A unanimous vote was made by the Council to approve. There were several applications this year, the most ever so many thanks to those who wrote submissions.
 * <span style="color: #ff0000; font-size: 13px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">Suggestions: make all applications or a summary of them available to all of us to encourage sharing and replicating best practices and good ideas.
 * <span style="color: #ff0000; font-size: 13px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">Ann/Scott agreed to ask folks who made submissions if we can publish the title of the submission [DONE] as well as the applicant or nominator's contact information so folks who are interested could ask for more information.
 * We will make sharing of this information a requirement for next year's award. DONE
 * Also, the word "leadership" will be added to the evaluation rubric for the award.-DONE.

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px;">9:45 - 10:00: **Training Update** � Scott Dennis >>
 * [|Winter 2011 Update].
 * We can use the training registration tool. eLearning Community is new but builds on prior efforts of offering professional development to the entire CTC system via Elluminate.
 * When you have folks who want to register for Sloan-C workshops, let Boyoung know the person's name and the day/time of the workshop and she'll now register folks directly so eLearning Council folks won't be doing it individually.

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px;">10:00 � 10:15: **WAOL Update** � Connie Broughton . Bb will start billing WAOL for being over space limitations in the ANGEL contract and WAOL cannot afford it so a change needs to be made. Courses will stay active for one quarter and two weeks after they are done. That gives faculty time to archive and delete. That will be a voting item on the WAOL Advisory meeting on Monday. How to handle incompletes: they will discuss at the meeting on Monday. With the current system and timeline of back-ups, this new timeline would not work. They are not calling the Media Server a streaming media server, it is now called media files in ANGEL. You have to access via ANGEL but it's Amazon's media server.


 * <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">Tegrity Update (colleges' status) WAOL Tegrity  . There will be discussions in future WAOL Advisory Committee meetings about cleaning recordings off of Tegrity even though we have unlimited size in our contract.
 * <span style="background-position: 100% 50%; font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 10px 0px 3em;">Tegrity Reporting (demo)

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">10:15 � 10:30: Break

<span style="font-family: Verdana,Geneva,sans-serif;">10:30 - 10:45: [|New Federal Rules for Distance Education]- Scott Dennis

<span style="color: #1f497d; font-family: Arial,sans-serif;">Other recent WCET posts on this topic:
 * <span style="font-family: Arial,sans-serif; font-size: 10pt;">State Approval Update: No Extensions for Distance Ed, but WCET Helps
 * <span style="font-family: Arial,sans-serif; font-size: 10pt;">State Approval Regulations: Update on Conversations and Activities
 * Ramifications of the state approval issue at the Winter ELC meeting. Several listserv members have shared helpful information recently. Here is an attempt as summarizing and organizing what we know so far.

Fred Sellers of the USDOE said, �Under the Higher Education Act, for an institution in any State to be eligible to participate in Federal programs, it must be legally authorized by the State to provide postsecondary education.�

Federal programs include federal financial aid. For distance education, this applies to any institution �operating� in the state. The definition of �operating� is left to the state in question to define. A frequent question is whether or not simply enrolling an out of state student in your program triggers the need for authorization. According to Russ Poulin of WCET, some states have no requirements for authorization, some will require all programs and institutions to be authorized, and the majority will fall somewhere in the middle where some actions, such as actively advertising in the state or requiring local test proctoring will trigger the authorization requirement.

WCET is compiling blog postings, links to other agencies, and more information as it is gathered here: []

WCET has also provided an initial starter list of state-by-state approval regulations: []

Timeline: These rules go into effect July 1st, 2011. There will be no extensions granted for distance based programs although DOE states that institutions that are applying by that date will be considered to be within compliance for the 2011-2012 year.

A recent blog post by Russ Poulin lists eight things that institutions should be doing now: @http://wp.me/pDS9J-9S

Ad hoc committee to work on this: Marc, Kyla (Chair), Beth, Liz, Andy, Ed, Renee.

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">10:45 � 11:30: **C**o**mmittee Break-Out Meetings** <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">� Open Educational Resources <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">� Mobile Learning <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">� Sustainability <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">� ELC Professional Development

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">11:30 - 12:30: **Committee Reporting Out & Council Discussion** (15 minutes per group)

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">Spring meeting dates: <span style="color: #ff0000; font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">Stephanie will send out a new Doodle poll for dates, including the existing dates that are immediatley after Easter weekend <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">.

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">12:30 - 1:45: **Lunch** & ** Around the Table ** (log reports on the Wiki). 12:20 come back to the group after lunch.

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px;">1:45 - 2:15: <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">ELC Priorities � **Better Use of Existing Technologies**
 * <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">Brainstorm on the CTC Sharing Survey [[image:http://www.wikispaces.com/i/mime/32/application/vnd.openxmlformats-officedocument.wordprocessingml.document.png height="32"]]

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px;">2:15 - 3:15: <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">ELC Priorities � **Next Learning Management Software Package** > **1.** The eLearning Council�s �LMS Committee� will review and update LMS [|functional requirements] (Fall 2010).") <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 19px;">3:15 - 4:00 ELC Priorities� **Higher Adoption of Existing Programs** ==
 * <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">Clark/Moodlerooms update
 * <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px;">Determine Functional Requirements per LMS Summit Next Steps ("
 * <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">[[image:http://www.wikispaces.com/i/mime/32/application/msword.png height="32"]] [[image:http://www.wikispaces.com/i/mime/32/application/msword.png height="32"]] [[image:http://www.wikispaces.com/i/mime/32/application/msword.png height="32"]]
 * <span style="font-family: Verdana,Geneva,sans-serif; font-size: 16px; line-height: 23px; margin: 0.5em 0px 0px; padding: 0px 0px 0px 3em;">Google doc: []#
 * Tag your work with @waelc so everyone can search for it and find it.