Spril+2011+Minutes

=Spring 2011 Meeting minutes ( action items are in red ):﻿=

Minutes by Ann Garnsey-Harter, Chair-Elect


 * [[image:photo-1.jpg width="383" height="286" caption="Flipflops in honor of TP's lastmeeting" link="Spring2011"]] ||

**Monday, April 18 - Business Meeting:**
Stephanie Delaney: did roll call and established Quorum.

Participants: Stephanie Delaney, Cascadia; Jerry Lewis, Columbia Basin College; Van Aguirre, Skagit Valley CC; Ann Garnsey-Harter, Shoreline CC; Kyla Bates, Spokane Falls CC; Connie Broughton, WAOL; Renee Carney, Lower Columbia College; Scott Dennis, SBCTC; Ed Bachmann, Pierce Fort Steila Coom; Tina Torres, Edmonds Community College; Marc Lentini, Highline CC; TA Perry, Bellevue College (c’est fini!); Dante Leon, Renton; Jacqueline Staley, YVCC; Sara Newman, South Seattle CC; Cynthia Foreman, Clark; Tom Braziunas, North Seattle CC; Claver Hategekimana, Wenatchee Valley College; James “JJ” Johnson, Pierce Puyallup; Marie Rustemeyer, Spokane CC; Sara Frizelle, Everett.

Participants via Elluminate: Amy Lopes Wasson, IEL, Student Services Commission Rep; Beth Cummins, Bates Technical College; Cable Green, SBCTC; Jerry Marshall, GRCC; John Backes, IC Rep from Shoreline CC; Liz Anderson, Bellevue College; Michael Sheperd, Whatcom Community College; Sue Galloway, Centralia Community College; Tom Jacobs, Olympic; Vicki Sievert, Peninsula; Andy Duckworth, Tacoma CC.

Winter meeting minutes were reviewed and approved (TP made the motion and Sara Frizelle seconded.)

Treasures / Membership Reports – Ed Bachmann: Ed brought up that not all colleges are paying their dues. Stephanie reiterated that every college should pay dues whether or not they attend via Elluminate or F2F.

Discussion about professional development and Ed suggested that we earmark a certain amount of money for thisso we have a target and so we can project our budget better or in case something unexpected com es up. (It was latter requested by the professional development workgroup to earmark $1500 of the budget.)

SBCTC Update – Cable Green**
 * Renewing Contracts
 * ANGEL (through June 30, 2014).
 * Elluminate (through June 30, 2014).
 * Presidium (annual renewal - unused tickets roll-over so we don’t lose anything).
 * Legislature / Budget
 * Budget ... Gov / [|House]/ [|Senate]-- now to conference - then Governor. Most of this will change so Cable did not go into a lot of details.
 * [|Senate vs. House]
 * Net cut for the system (after tuition) 11.8% Governor, 11.5% House, Senate 12.3%. The are biennial numbers. We like the House’s budget the best.
 * Change for Running Start: currently they can generate 1 FTE at high school and 1 at college. The legislature has said that the total FTE for both can be 1.2 now.
 * Opportunity grants for worker retraining has been eliminated.
 * Likely that we will see the 3% cut for state employee salaries.
 * Discussion in Senate re: furloughed hours.
 * Consensus from the 3 groups is that health care coverage will remain the same, so employees will pay more to cover the cost increases in health care.
 * HEC Board: in Senate budget, HEC eliminated and 2 new groups created.
 * Expect the legislature to go into an extended session.
 * WGU Washington: [|HB 1822]
 * Will be similar to: [|WGU Indiana]. Will probably see a new building in Seattle with WGU Seattle on it. They will hire staff in the state like faculty mentors, tutors to have a physical presence in the state. All of the Presidents can sign the articulation and transfer
 * Clears a path for WGU to operate in a seamless way with the HEC board. The House bill made it through with no amendments and is on its way to the Governor.
 * Today, our #1 transfer institution is U of Phoenix. WGU is much less costly.
 * Colleges are talking about advertising WGU to students and advising students to them. We might want to make articulation agreements with them.
 * Bill should come into effect in next month or so but the Governor has not said a date as to when she’ll sign the bill yet.
 * Funding Strategic Technology Plan (first up: ERP): [|HB 1909]. Presidents talked about many options about how to fund that major project. They wanted to transfer a percentage of the operating fees into an account to fund the ERP. But, there may be additional funds for things like the Library, etc. – anything in the Strategic Technology Plan.
 * DOL $2B Grant -- new [|$7.2M Gates Grant] to support ALL winning DOL Grantees. There is a CC BY requirement on everything that is produced by this grant. That means that all of our colleges are potential consumers of any of the work produced by the grant. Creative Commons is the lead for this $7.2 Gates grant to help DOL successful grant recipients; SBCTC is a partner and Cable is the lead at the SBCTC. See: [].

>> The legislature has accelerated the timeline to implement this. The budget bill specifies, for example, that less F2F meetings will happen and more will happen via Elluminate. Cable has been in discussion with Stephanie about how else the eLearning Council can be more efficient. Cable and Stephanie think that the eLC already made many efficiencies and just want to report on existing activities (see attachments as a draft of the report). LMDC is not going to respond for this report.
 * ** DRAFT Efficiency & Effectiveness Report: eLearning **
 * [[image:http://www.wikispaces.com/i/mime/32/application/vnd.openxmlformats-officedocument.wordprocessingml.document.png width="32" height="32" caption="external image >> vnd.openxmlformats-officedocument.wordprocessingml.document.png"]] Efficiency and Effectiveness Report - Tegrity.docx
 * [[image:http://www.wikispaces.com/i/mime/32/application/vnd.openxmlformats-officedocument.wordprocessingml.document.png width="32" height="32" caption="external image >> vnd.openxmlformats-officedocument.wordprocessingml.document.png"]] Efficiency and Effectiveness Report - Professional Development.docx
 * [[image:http://www.wikispaces.com/i/mime/32/application/vnd.openxmlformats-officedocument.wordprocessingml.document.png width="32" height="32" caption="external image >> vnd.openxmlformats-officedocument.wordprocessingml.document.png"]] Efficiency and Effectiveness Report - Open Learning Initiative.docx
 * [[image:http://www.wikispaces.com/i/mime/32/application/vnd.openxmlformats-officedocument.wordprocessingml.document.png width="32" height="32" caption="external image >> vnd.openxmlformats-officedocument.wordprocessingml.document.png"]] Efficiency and Effectiveness Report - Open Course Library.docx
 * [[image:http://www.wikispaces.com/i/mime/32/application/vnd.openxmlformats-officedocument.wordprocessingml.document.png width="32" height="32" caption="external image >> vnd.openxmlformats-officedocument.wordprocessingml.document.png"]] Efficiency and Effectiveness Report - NW eTutoring Consortium.docx
 * [[image:http://www.wikispaces.com/i/mime/32/application/vnd.openxmlformats-officedocument.wordprocessingml.document.png width="32" height="32" caption="external image >> vnd.openxmlformats-officedocument.wordprocessingml.document.png"]] Efficiency and Effectiveness Report - Learning Management System.docx

WAOL Advisory Meeting **– Connie Broughton Link to attend WAOL Advisory Group meeting:** [] SBCTC eLearning Report Spring 2011.docx

[|Training Update] ** – SBCTC eLearning Training Update Spring 11.docx - Scott Dennis **
 * State Authorization (update) State Authorization.
 * Check out the wiki and share information there: http://stateregulations.wikispaces.com
 * Send Connie the names of people at your college to be put on a listserv hosted by WCET. It will be a nuts and bolt listserv.
 * WCET also is offering a webcast on this topic and are asking for only 1 person per college. We can register just one person per college for the webcast. See email Connie sent about it on Friday, April 15 to the ELC listserv ).
 * There was a discussion about which colleges are actively working on this and who is taking the lead. Answers from various colleges include: eLearning, VP of Instruction, VP of Student Services, President.
 * The goal of the state authorization is to protect a student who lives in one state and is physically there but gets an education in another state.
 * Discussion about how to deal with folks in the military.
 * BCC has a standard response to students via email where they ask where students are from.
 * You can choose not to enroll students from a particular state, but you cannot enroll and student and then limit financial aid if they are eligible for it.
 * Canvas (LMS) demo

**Around the Table reports**

We decided to use a Google doc or a separate wiki page for each college for Around the Table reporting from now on so folks don’t override each other on the wiki when editing at the same time. This would work well with agenda minutes, too. Implement this for the summer meeting.

Issues for next year for the eL Council: · Discussion of who might be interested in being incoming Chair. Ed motioned that Renee Carney be elected Chair Elect of the eLC. TP seconded the motion. Unanimous approval. · Regional reps: regions met to nominate regional reps. Northwest: Sara Frizelle, Everett CC. South and West Puget Sound: Vicki Sievert. Eastern: Jerry Lewis. East Central: Marc Lentini. Southwest: Cynthia Foreman.

Ed will continue as Treasurer. (Thanks, Ed.)

Ann suggested that a new role be made for an Elluminate moderator / set up person. There was discussion and Ed suggested that an interested group draft a revision of the by-laws to run by the group, maybe as soon as tomorrow. (Stephanie did this and presented it on Tuesday -see below.)

Room array mic is now owned by the eLC and will travel to the meetings.


 * Sub-Committee Break-Out Meetings **
 * · Open Educational Resources: ** [[Open Educational Resources|blog: [|http://elc-oer.blogspot.com] . May provide training on how to brand your site in Connexions. ANGEL LOR.
 * · Mobile Learning: ** survey is deployed with over 3,000 responses so far . Deploy it at your campus if you have not yet.
 * · Sustainability: ** did a survey and got 6 responses so will be sending it out again next week. Please take the survey.
 * · ELC Professional Developme ** nt: asked for $1500 for a budget for next year and this committee would decide how to use that for the Council's professional development. Training on leadership. One idea is to do an in-depth training on how the CTC system works.

· Open Educational Resources: blog: [|http://elc-oer.blogspot.com]. May provide training on how to brand your site in Connexions. ANGEL LOR.

==**Tuesday, April 19 : Business Meeting + Professional Development**==

Meeting Attendees:


 * **// Members (alphabetical by college) //** ||= **// Present? //** ||= **// Voting? //** ||
 * Beth Cummins, Bates Technical College ||= X ||= X ||
 * Liz Anderson, Bellevue College ||= No ||= X ||
 * Joyce Carroll, Bellevue College ||= X ||  ||
 * TA Perry, Bellevue College (c’est fini!) ||= No ||=  ||
 * Lesley Ann Wallace, Bellingham Technical College ||= X ||= X ||
 * Sue Galloway, Centralia Community College ||= No ||=  ||
 * Cynthia Foreman, Clark ||= X ||= X ||
 * Jerry Lewis, Columbia Basin College ||= X ||= X ||
 * David Spiel, Columbia Basin College ||= X ||= No ||
 * Stephanie Delaney, Cascadia Community College ||= X ||= X ||
 * Tina Torres, Edmonds Community College ||= X ||= X ||
 * Marc Lentini, Highline Community College ||= X ||= X ||
 * Renee Carney, Lower Columbia College ||= X ||= X ||
 * Sara Frizelle, Everett CC ||= X ||= X ||
 * Jerry Marshall, GRCC ||= No ||=  ||
 * Tom Braziunas, North Seattle CC ||= X ||= X ||
 * Tom Jacobs, Olympic ||= No ||=  ||
 * Ed Bachmann, Pierce Fort Steila Coom ||= X ||= X ||
 * Vicki Sievert, Peninsula ||= X ||= X ||
 * James “JJ” Johnson, Pierce Puyallup ||= X ||= X ||
 * Dante Leon, Renton ||= No ||=  ||
 * Ann Garnsey-Harter, Shoreline Community College ||= X ||= X ||
 * Van Aguirre, Skagit Valley Community College ||= X ||= X ||
 * Rick McKinnon, SPS ||= X ||= X ||
 * Sara Newman, South Seattle CC ||= X ||= X ||
 * Marie Rustemeyer, Spokane CC ||= X ||= X ||
 * Kyla Bates, Spokane Falls Community College ||= X ||= X ||
 * Andy Duckworth, Tacoma CC ||= No ||=  ||
 * Sandi Madsen, Walla Walla CC ||= X ||= X ||
 * Claver H., Wenatchee Valley College ||= X ||= X ||
 * Michael Sheperd, Whatcom Community College ||= No ||=  ||
 * Suzanne Chandler, WCC/WAOL ||= X ||  ||
 * Jacqueline Staley, YVCC ||= X ||= X ||


 * Others ||= Present? ||  ||
 * John Backes, IC Rep, Shoreline Community College ||= No ||  ||
 * Cable Green, SBCTC ||= X ||  ||
 * Scott Dennis, SBCTC ||= X ||  ||
 * Connie Broughton, WAOL SBCTC ||= X ||  ||
 * Amy Lopes Wasson, IEL, Student Services Commission Rep ||= X ||  ||

**ELC Award, Ann Garnsey-Harter and Scott Dennis:** Ann asked if the Council would like to continue the award next year and, if so, we need someone else to head it as Ann will be Chair next year. Scott said he is willing to continue as a SBCTC assistant on this, but would not be the lead. Renee Carney volunteered and will be the lead on it starting now. Ann posted a link on the eLC wiki to the Dropbox.com materials on this and will invite Renee to that folder. DONE Stephanie said we need to discuss what virtual tools we use as a Council. She suggested that we need a centralized place. We agreed that the wiki is our Council's centralized tool and should have links to any other tools/materials.

State Authorization - Connie Broughton: discussion around posting information on our college websites, telling students which states we can operate in. If we enroll students from outside states for summer quarter, then write a letter to each state saying "we would like be in compliance with your state. Please tell us what we need to do." as your good faith effort. Suggestion as to put letter templates on the wiki and footnote language and Connie will follow-up on those.


 * Better Use of Existing Technologies ** Plan Update Overview - What we've done so far**:** Stephanie gave a context for this. This is our contribution toward the IC work plan.
 * Presentation from Eric Tinglestad on T4 workshops (via Elluminate). Regional trainings were offered in the 5 eLC regions in the state. Workshops have been con SVC, Green River, Columbia Basin, Lower Columbia College. Feedback on evaluations: positive on the regional approach, liked the ability to network with other faculty, 74 faculty participated. Challenges: people were reluctant to commit to two dates so far apart; 60 minute workshop session was not enough time to get into the topic and do hands-on work. They wanted to start using the technology tool in a more meaningful way. If we would do it again, here would be improvements: single day and do an e-follow-up, one long session or two shorter sessions wrapped around lunch; reduce locations from 5 to 3 (North Puget Sound, South Puget Sound, Eastern Washington). There was discussion around why these workshops did not focus on existing technologies. Eric explained that the workshop topics derived from eL Council reps. Eric said that they would not need any financial assistance from the Council for next year, but he will coordinate with Scott Dennis. They may work with eLCs to find host college sites for next year.
 * Shared statewide resources and training.
 * Collaborated on regional training with SBCTC calendar and registration system. Discussion: we need a centralized place to list training (currently, this is SBCTC training site) and maybe have one email message per week coming from the centralized place to the eLC listserv (from Scott Dennis). WAOL SBCTC is working on one training page that includes free training opportunities that is accessible to the CTC system for ANGEL, Tegrity, Ellluminate, etc. and will have registration links.
 * Shared repository of video training recordings: share jing videos. Find link on the blog.
 * Still to do: shared week zero faculty training session: Sara Frizelle and Sara Newman have checklists. Stephanie will send out a message to the list, asking for materials to share . The materials can be shared on the wiki here.

Higher Adoption of Existing Programs
 * What we've done
 * Tegrity Roll Out
 * Expanded use of ANGEL
 * SBCTC training 100 people a month in ANGEL
 * What we have yet to do: Stephanie asked if there is anything else we need to do; nothing was added.


 * Unfinished business from yesterday**: Changes to Council bylaws: Stephanie suggested changes to the bylaws to include roles of award coordinator, web conferencing, and what happens if the Past Chair disappears. Sara motioned to approve the changes and Kyla seconded. All approved. Stephanie will make changes to the official bylaws.

Preparing Students for Online Learning: discussion about how colleges do this, including linking to the WAOL self-assessment tool. Discussion then moved to preparing instructors for online learning, including how to require that faculty get training before teaching online.

N ext Learning Management Software Package
 * What we've done
 * Familiarity sessions: we've had several of these. More are scheduled through September and none will be scheduled after Labor Day. Discussion around what holes we have in the familiarity session process. Marc Lentini suggested that we need to see Bb NG, specifically how to migrate from ANGEL to that product; Connie will set that up . Discussion around whether or not to move forward with a RFP. Cable said he will have trouble getting the most competitive price. Ann suggested that unless we get strong consensus on not doing a RFP, we should move forward with a RFP. There was agreement that we should move forward with a RFP.
 * Required technology list: we've come up with about 20 items that are required for our next LMS.
 * Discussion around needing a LMS RFP Committee; Cable will Chair that group and will be responsible for pulling that committee together by September; start meeting in early September . This formal, legal process is required by the AG. We have invited the universities into the process if they are willing to buy up front. Per our former timeline: RFP Committee starts this fall. The RFP will be open and competitive and all vendors are invited to apply. Cable is open to suggestions on how to get members for the committee. Cable suggested accessiblity folks, procure faculty stipends to test the LMS. Put on summer eLC agenda to discuss who should be on the LMS Committee: accessiblity folks, eLC folks, ITC folks, faculty, students. eLC folks should start thinking about whether they want to be on the committee or not. Cable won't want to exclude anyone, but know that the committee will be a lot of work and will move fast. Discussion about what we've learned from the familiarity sessions.
 * What we have yet to do: implement the plan that we came up with in the fall.
 * Bb ANGEL 8 Product Announcement Seminar

Question about next meeting date: Ann will determine dates for the next year's Council meetings with the hosts, making sure they happen prior to IC's meetings: > Professional Development: Conflict Management with Chris Bailey
 * Summer: Spokane Community College
 * Fall: SBCTC in Olympia
 * Winter: Dumas Bay Retreat Center in Federal Way, in conjunction with the Assessment Group ( Ann coordinate with Noreen Light )
 * Spring: Cascadia or Wenatchee Valley College ( Claver will get back to Ann on possible social activities )