Winter2010_Minutes

Minutes for ELC Winter 2010 Meeting January 29, 2010 conducted by ITV

8:30 Call to Order Establish Quorum - established Chair Report **Treasures Report **  - We have about $15,000 in our budget and will have about $9,000 after paying the expenses of the eLearning leadership award. There will be no billing from the SBCTC for the fall meeting. Member Reports/Work plan Updates

Goal 1 – Economic Development Strategy: Identify and share best practices that can be replicated with minimal resources Faculty to Faculty Project

Goal 3 – Innovation - Planning, developing and implementing innovation strategies including technology **Lecture Capture **  **RFP **  – Jerry Lewis - The committee is moving forward aggressively according to the schedule. There The Lecture Capture Committee's work is here on the wiki. **Top 7 list for administrators **  - TBA **OER **  – Lesley Wallace - Leslie was not available. Jerry Lewis reported that the committee is meeting and is working on a survey of faculty to see where they are with OER. The committee's work is here on the wiki and the survey work is here. **Innovation Awards /Teaching and Learning Conference **  - Ann Garnsey-Harter - There were 19 nominations and the committee had a hard time choosing. They selected two people: Jeff Ward from Highline, faculty in residence. Marc Lentini explained the idea of the faculty in residence at Highline. The other winner was Danielle Gray, et al, Whatcom CC English Faculty Innovators.

Ann suggested changing the award language to have the activity be replicable. Also, the committee recognized that eLearning is more expansive than "online" and that it considered some nominees who were using technology in face to face classes.

The committee's work is here on the wiki.

**SB6295 – Sue Galloway **  - the eLearning workgroup is focused on one part of the legislation. A diverse group put together a report with lots of best practices. The report covers a variety of topics like help desk support, student services, etc. sue has found the work of the committee helpful for her work at Centralia and she recommends people reading it. It can be found at 6295.wikispaces.com.

Budget Review Findings - A group got together to talk about what we needed for our budget, particularly given we have excess fees. The ELC decided that, rather than reducing the fees, we should find something different to do with the money. The Committee's work is here on the wiki.  There was some talk of the vice chair taking a leadership role in the professional development. Ann and Marc suggested that it might be a bit much for the vice chair to take on and that it would be a good opportunity for others on the council to get involved. Perhaps there should be a new role Joe in Tacoma, Marc, Marie, Stephanie. Ed will organize a planning congress.
 * <span style="font-family: Tahoma,Geneva,sans-serif;">A reserve of $1000 that will not be spent except for emergency
 * <span style="font-family: Tahoma,Geneva,sans-serif;">Pilot professional development activities for ELC members
 * Need to explore what kind of structure will work
 * Do something with the money - have our own people be experts and train up the rest of us. This should be something that happens quarterly. Also continue the things we are doing now and tapping into things that are already going on.

10:00 Break

10:15 – **WAOL Update** – Connie Broughton
 * Cost Model Review** - this is the pass through fee. Connie gave a historical overview of the fee, which started at $40 and didn't change for 10 years. We are in the process of raising the fee to match current costs ($70 per credit). The current question is whether we want to raise the fee this year to $70 per credit. The instruction commission has asked that, if we are going to raise the rate, we do it at our Winter meeting, so we should do this now. The state board has no position on this, but wants it to be at the rate that works best for the system.

The ELC voted in favor of a motion made by Stephanie Delaney and seconded by Andy Duckworth. All voted in favor with the exception of Sue Galloway.


 * ANGEL 7.4 Transition** (Our ITV site missed this discussion)

10:30 – **SBCTC UPDATE** - Cable Green


 * Open Course Library** - Cable gave a brief update, he is traveling around the state talking with lots of folks to educate them on the process. Applications are coming in right now. The status of applications will be posted on February 1.


 * HB 1946** - Technology transformation task force. There are 5 subcomittees, one of which is eLearning. Each has 6 people from the CTCs. More information is available at the HB 1946 website .With coming budget cuts and deficits, working together as a higher ed system is really essential.


 * Quality Matters** - Things to remember -
 * SBCTC bought the membership and the colleges are affiliates. We will get a discount if we choose to purchase additional classes.
 * Workbooks were shipped and everyone should have them by now.
 * SBCTC is paying for 1 person to train to Master reviewer status and 1 person to Train the Trainer status. This is a total of 4 seats. The colleges have some flexibility in how the seats are distributed.

Updates re: budget and other policy / legislative issues
 * **HB2852** - The K-12 system buys a lot of their content. The original bill was aimed at making sure that quality courses were being purchased. This year, the bill is aimed at offerings from the CTC's. From a CTC perspective, this bill insures that WA CTC faculty do not have to have k-12 teaching certificates. It also excludes CTCs from the OSPI review process. This bill is good for the CTCs.


 * Mission Study Task Force** - There has been no formal implementation group put together yet. It is still very much in flux.

11:30 – 1:00 Around the Table and Lunch
 * **Columbia Basin** - doing a survey of faculty to see how they feel about ANGEL. They hear a lot about
 * **Cascadia** - Emerge
 * **Renton** - ANGEL not as painful for their faculty. Good start with fully online medical coding program.
 * **Lake Washington** - Troubleshooting, problem solving, lots of ANGEL stuff; offering Health Informatics certificate program starting in Spring - helping IT workers transition to health care.
 * **North Seattle** - All ANGEL, all the time. Have 150 faculty who have been trained, only 250 faculty to go. Are paying some faculty stipends to work with other faculty, paid on an hourly basis. Seattle district librarians are collecting the educational resources being used by the faculty in the system and putting it on a wiki.
 * Bellevue College - record enrollments, no tech problems
 * **Edmonds** - Crazy fall and winter, some problems with Blackboard. Struggling with web enhanced coding - not sure which classes to code.
 * **Everett** - students are able to get a netbook for $25 a quarter, they check them out from the library. Original funding from the student tech fee.
 * **Highline** - 5800 unique users accessed ANGEL, 1/3 to 1/2 of sections are using ANGEL, 15% of fall FTE from online and hybrid classes, an 11% increase over last year. Lost associate instructional designer. Faculty in Residence is a QM master reviewer and is generating lots of interest among faculty. ANGEL is going great, with the exception of small problems that crop up.
 * **Shoreline** - eTutoring is getting up and running. 26% of FTE are online and hybrid, 75% of FTE is elearning. Blackboard is going well (still on 7.3, moving to NG in summer). Wants to collaborate with other colleges - training, etc. Just let them know. Just instituted file and course size limits and are trying to shift people to the WAOL media server. Have a QM Faculty Learning Community, the small grant from the state board is encouraging faculty to get active. Emergency preparedness did not go as far as they wanted - union asked whether it was required and the administration said no, so not a lot of participation. The Gates Grant is getting a lot of negative press, so only 2 faculty are likely to apply. Ann has info on a USB connector for the Elluminate headsets. They only cost $1.00.
 * **Tacoma** -
 * **Skagit** - 6 faculty joining with faculty from Skagit working on workforce and eLearning skills
 * **Centralia** - put together some small eLearning mini-grants. Hoping for some stuff from the 2010 Horizion Report. They used the College Wide LOR for Financial Aid Verification and info for proctored tests. Sue used environmental variables and a bit of java script. She'll share it out with the ELC.

1:00 – **E-Learning Council 2.0** Review charge from IC and ELC Constitution //<span style="font-family: Tahoma,Geneva,sans-serif;">The purpose of the ELC shall be to perform tasks and coordinate efforts relating to elearning as assigned by the Instruction Commission and to communicate elearning instructional concerns and issues to the Instruction Commission. The ELC, under the broad direction of the Washington State Board for Community and Technical Colleges, advises the Instruction Commission on matters concerning elearning. - eLearning Council Constitution, Articles 2 & 3. //<span style="font-family: Tahoma,Geneva,sans-serif;"> Constitution may be viewed here []

Define the ELC role in SBCTC’s new mission

[] ( See section D)


 * Wiki Activity** - Sara Frizelle suggested that the chair elect maintain the wiki since they are in charge of the minutes.

//Meeting Assignments// - The proper protocol would be to contact the chair of the council/commission to let them go. Jill will take care of it. Jill also suggested that it be in the bylaws that it be a member task/responsibility to attend council and commission meetings.
 * eLearning Constitution**
 * Sara suggested that we have more reps from other commissions come to our meetings. We could also send the ELC reps to more meetings.
 * Ed suggested we form a subcommittee to review the constitution and make recommendations.
 * CAB - Jill Weber
 * LMDC - Maryann, Sue Galloway
 * Student Services
 * IT
 * Stephanie suggested we do it regionally, having whatever college is at the meeting, have that ELC go. Will have to make sure that the person is prepared to present if needed.
 * <span style="color: black; font-family: Symbol; font-size: 10pt; font: normal normal normal 7pt/normal 'Times New Roman';"> Student Services, April 15 and 16, Spokane CC, Marie
 * Articulation and Transfer - Spokane - Marie
 * May 6 and 7 for the IT commission - Beth at Bates
 * ITC next week at Highline - Marc will attend

Ed moved that we have an executive team get together and identify the meetings and contact the chairs and then identify the people who should attend. Sara seconded. Motion passed

Spring Meeting - Sara moved that we meet on May 10. TP seconded. Sara volunteered to host.

Meeting Adjurned at 2:00